I realise many are still using these two words interchangeably.
But in HR, they mean very different things and yes, it matters legally in Malaysia.
Transfer is a permanent move within the same company.
New role, new department, new location, even a new reporting line.
You don’t “come back” after a transfer.
đź“Ś Â Best Practice: Issue a transfer letter stating the new role, effective date, reporting line and any changes in allowance or scope.
⚠️ Warning: A transfer that is unreasonable or punitive can be challenged as constructive dismissal at the Industrial Relations Court.
Meanwhile…
Secondment is a temporary assignment.
You are “loaned” to another role, project, department, or related company.
There is always an expectation of return.
đź“Ś Â Best Practice: Have a secondment agreement clearly stating:
• Duration (start and end date)
• Reporting structure
• Who pays salary and benefits
• Confirmation of return to the original or an equivalent role
⚠️ Warning: No end date is a sign of poor clarity. That’s how disputes start.
In conclusion:
Transfer = Permanent seat change
Secondment = Temporary loan
And remember, Employment Regulations 1957 Section 8(1) states that if there is any change to the terms and conditions of employment resulting in a change to the employee’s wages, it must be put in writing.
Happy weekend, everybody! And Happy New Year 2026! đź’‹
xoxoxo, AuntyHR
